Showcase your local organisation at Youth Beatz 2025, by applying for a stall in our Youth Information Marketplace!

Our Youth Information Marketplace is returning for 2025! We are looking for organisations who work with young people in Dumfries and Galloway to apply for spaces within our Marketplace. This is an exciting opportunity to showcase your work and promote services to 40,000 people over the festival weekend with over 30,000 of attendees coming from across Dumfries & Galloway.

These spaces are open for you to use as you require and we would encourage participating organisations to be creative, (think outside the box) and develop innovative ways to engage with festival goers, especially young people.  We suggest incorporating more interactive activities alongside traditional printed materials to create a more dynamic and engaging experience for all.

What’s involved?

Any organisation who is interested is encouraged to apply for a space within the Youth Information Marketplace.

There are conditions organisations agree to at the point of application:

• Stalls will be provided at no cost to the organisation for both days, however if you do not show up or cancel, a charge of £50 per stall will apply. We incur costs to provide the stalls and in recent years we have had organisations not show up and we have still incurred the costs.
• By completing and submitting this form you acknowledge and confirm your agreement that you will be charged £50 if you do not show up or cancel the stall with less than 3 days notice.
• Stalls must be ‘live’ with your organisations staff or volunteers in attendance between 12noon – 6pm on both Saturday 28th June and Sunday 29th June (we cannot accept applications for a single day). Stalls must be set-up for 11:15am each day of the festival to ensure safety inspections can be carried out.
• Vehicle access is limited on the event days, no vehicles will be able to access the site on the event days to remove equipment. There will be scheduled timeslots for organisations to bring/remove equipment by vehicle on Friday 27th June and Monday 30th June (where applicable).
• All equipment can be safely stored in the marquee overnight on Friday until Monday.
• Strictly no selling/collection of donations are allowed, this opportunity is to showcase your services to young people. Stalls are only available to non-profit groups (no commercial businesses).
• Stalls must only offer what is specified in their application. Any changes to the application form must be made in writing.
• Sub-Contracting: Stalls and spaces or parts of stalls or spaces by organisations is not permitted.
• Event Management reserve the right to reallocate stalls if essential for operational reasons or if stallholders arrive late.
• Amplified music: No music to be played.
• Strictly no food or drink to be distributed (as a sale or free).
• Organisations must be aware of the needs of people with disabilities, activities must be accessible for all.
• All organisations are required to commit to both days of the event. Requests for single-day attendance will not be considered.

Following your application, you will be asked to return a more detailed terms and conditions document that all contractors and stall holders must agree to.

Applying for a Stall:

If you are interested in applying for a stall for your organisation at Youth Beatz 2025, please complete your online application using the link below no later than Monday 12th May 2025.

The application will not let you progress until you have uploaded your risk assessment for the stall and a copy of your insurance document.

https://forms.office.com/e/9Z0kH89LLf

Payment will be requested via invoice once your organisation has been confirmed as a marketplace stall holder.

Parking:

Please note that there is limited organisation parking close to the site. This will be strictly limited to one vehicle per organisation and will only be accessible with the correct vehicle pass.

Food:

Catering will be available at our food village throughout the day should you wish to purchase food or drinks.

Health & Safety:

• Organisations must comply with the Health, Safety and Hygiene requirement of Dumfries and Galloway Council.
• On Friday 27th and Monday 30th June you must wear a high vis vest to get access to marketplace, you may not be allowed to enter the site if you do not have one.
• Organisations are not permitted to start trading until they have been given the go ahead by the Health and Safety Officer, following a Health and Safety Inspection.
• Official organisation: Organisations are required to co-operate fully with Event and Site Management, The Event Safety Officer and Security.
• Promotional give-aways: strictly no items that can be used as missiles allowed on site. Please detail any items you would like to distribute at the event in your application.
• Waste: stall holders are responsible for keeping both the 5-meter area both at the front and back of their space tidy and free of rubbish. Stall holders must leave their site as they found it. All rubbish must be put into the appropriate bins.
• We ask you all to please take care of the environment.

If you would like more information, please email Carla Grant- [email protected]

Full information can be found HERE